The Accounts Payable Specialist is responsible for processing and processing vendor invoices and payments. This includes, but is not limited to, processing weekly check runs, ACH payments, and following up on vendor credits. Ensures that invoices are approved for payment and matched to purchase orders (follows up on any discrepancies, as needed).

Essential Duties and Responsibilities:

• Codes, reviews and posts vendor invoices.
• Performs weekly reporting of out-going payments for cash forecasting.
• Prepares weekly check runs.
• Maintains up-to-date W-9s for all vendors.
• Performs various administrative tasks, as needed (i.e.: answering telephones, filing, and performing vendor maintenance).
• Collaborates with other departments and vendors to resolve AP issues.
• Continuously reviews current AP processes to ensure efficiency, and makes recommendations for improvement, as needed.
• Maintains confidentiality and security of data.
• Ensures outstanding checks are voided after 120 days.
• Ensures vendors are paid timely and in accordance with invoicing terms.
• Ensures substantiation is received for corporate AMEX accounts.
• Ensures vendor profiles are up-to-date.
• Maintains “audit-ready” vendor files, as per departmental standards.
• Develops and maintains reports, as directed.
• Checks work e-mail on a regular basis throughout the workday.
• Participates in and complete all required trainings and in-services.
• Performs other duties as assigned.

Minimum Qualifications:

• High School Diploma, or equivalent.
• Three (3) years of progressive accounts payable experience.
• Must have knowledge of Internet and Microsoft Office software (MS Word, MS Excel, MS PowerPoint, MS Outlook).
• Must have excellent written and oral communication skills, including exceptional customer service.
• Must be able to establish and maintain effective working relationships with doctors, clinical staff, other co-workers and the public.
• Must be able to work individually as well as within a team.
• Must be able to follow both verbal and written instructions.
• Must be able to work a flexible schedule.
• Must be able to respond with patience and understanding during stressful conditions related to patient health and emergent situations.
• Must be able to multi-task and prioritize.
• Must demonstrate extreme attention to detail.
• Must possess strong organization skills.
• Must be able to problem solve and use reasoning.
• Must be able to meet predefined quality standards.
• Must maintain and project a professional attitude and appearance at all time.
• Must have a working knowledge of the healthcare field and medical specialty, as well as medical terminology.
• All staff are expected to have a strong desire to provide excellent customer service; to comply with the rules and regulations of those organizations to which we are accountable; to have high ethical and professional standards of conduct; and to have an attitude of wanting to continuously improve their own professional performance.

Preferred Qualifications:

• Two (2) years’ prior experience working with accounting software.
• Prior experience working in a related position within the healthcare field.

Driving/Travel:

The employee must have reliable transportation. While the primary workplace may be closest to the employee’s home, work assignments could be in any of the Company’s locations.

Compensation and Benefits:

• Pay Range: $24.00/Hr - $28.00/Hr
• PTO: Up to 96 hours in first year (pro-rated based on start date)
• Holidays: 7 (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day After Thanksgiving, Christmas Day)
• Retirement: 401(k) with employer match
• Health Benefits: Medical (single and family), Dental (single and family), Vision (single and family)
• Other Company-Paid Benefits: Short-Term Disability, Long-Term Disability, Basic Life/AD&D, Employee Assistance Program
• Other Voluntary Benefits: Voluntary Life, Accident, Critical Illness, Hospital Indemnity